(Editor's note: the following represents a campus email from Academic Personnel Office (APO) on 1/17/20 which outlines earlier-than-typical-deadlines due to UCPath migrations in 2020)
From: Appolicy Departmental <appolicy@berkeley.edu>
Date: Fri, Jan 17, 2020 at 6:56 PM
Subject: 2020 summer salary submission deadline one month earlier
Dear Colleagues:
Campus faculty will shortly be receiving the call for summer salary requests from Berkeley Regional Services (BRS) or their departmental staff. While the BRS team is working diligently on processes, deadlines, etc., I wanted to share some important factors you should be aware of to help prepare you for this year’s efforts. Please review the following details and cascade them as appropriate to PIs, department research administrators, finance and/or AP analysts.
Most significantly, the UCPath system will be unavailable for periods in May 2020 to convert our fellow UC San Diego and UC San Francisco campus’ to UCPath. While they have not yet shared those specific (lockout) dates, in order to mitigate delays in processing 2020 summer salary request, we will see earlier than usual BRS submission deadlines; likely moved one month earlier than in past summer salary periods.
● Ideally, all requests for 2020 summer salary should be made by faculty prior to mid-March 2020; however, we realize that this may not be possible for all the summer months.
● Due to UCSD and UCSF UCPath go-lives, the submission deadline for MAY 2020 effort month submitted for processing - by either a BRS RA or by departmental staff, on behalf of the faculty - must be received by mid-March 2020.
● Subsequent June, July and August effort months will follow similar deadlines as in past summers. The specific deadlines will be outlined in the BRS summer salary call expected in early March 2020.
Particular note regarding summer salary requests submitted after the deadlines:
We strongly encourage PIs to submit requests by the posted deadlines, given the complexity of summer salary processing and UCPath-driven process changes. On-time submissions of summer salary requests will help avoid any UCPath entry and/or pay errors for retroactive actions and ensure on-time pay.
Policy questions regarding summer compensation for faculty may be directed to APO via appolicy@berkeley.edu.
You will be learning more details soon about this year’s summer salary efforts from your BRS regional teams and questions can be directed to your BRS HR/AP Business Partner.
Sincerely,
Heather Archer
Assistant Vice Provost, Academic Personnel
Academic Personnel Office
UC Berkeley
127 California Hall # 1500
Berkeley, CA 94720
(510) 642-5626
APO Website
and
Bradley Evans, Linda Marmolejo, Jerry Nazareta, Ana Sanchez, Eboni Wilson and Valerie Ventre-Hutton
Berkeley Regional Services (BRS) HR Managers/Supervisors