BRS Fiscal Close Deadlines (FY21-22)

BRS HR/APS Deadlines

Submit an online BRS HR Service Hub request. For questions, contact your respective BRS HR/APS Partner or Generalist. For departments supported by ERSO, contact the ERSO HR Team at: ersohrops@erso.berkeley.edu.

Final Deadlines

Details

Payroll Corrections/Missing Payments

6/1/22

Requests for any late payroll corrections and/or missing payment requests for all employees.

Personnel Actions for Employees Retiring as of 7/1/22

6/1/22

Requests for employees to retire as of July 1 are due to BRS by the deadline. Please know that employees have to take additional actions with RASC, which typically has a May 13, 2022 deadline for August 1 pay. https://ucnet.universityofcalifornia.edu/compensation-and-benefits/roadmaps/retiring.html

Details from RASC coming soon regarding Inactive Cost of Living Adjustments (COLA) as it relates to the 2013 and 2016 Retirement Tiers. 

Other Personnel Actions

6/1/22

Final deadline for SPOT Award payment requests to BRS. Requests for additional certificates/letters have earlier deadlines - contact the respective BRS HR Business Partner for details.

6/3/22

Requests for personnel actions (e.g., FTE changes, pay rate changes, separations, etc.) for both bi-weekly (non-exempt) paid and monthly (exempt) paid employees.

Onboarding New/Rehired Berkeley Employees - Bi-weekly (BW) and Monthly (MO) Paid

Onboarding deadlines:

(A) 6/3/22-BW

(B) 6/17/22 - BW

(C) 6/11/22 - MO

All new/rehired employees for June should complete Onboarding/Hiring activities by the applicable deadline date in order to receive on-time pay on:

(A) June 22 for bi-weekly paid employees hired 5/29-6/11

(B) July 6 for bi-weekly paid employees hired 6/12-25, and/or

(C) July 1 for monthly paid employees hired in June

For Onboarding assistance, contact the respective Regional/Central BRS Onboarding team(s) shown below or your BRS Regional HR Partner.

• For ERSO Region departments - email ersohrops@erso.berkeley.edu
• For SHARE Region departments - email share_hiring@berkeley.edu
• For ProS Region departments - email prosonboarding@berkeley.edu
• For BEARS Region departments - email bears_onboarding@berkeley.edu
• For BEST Region departments - email bestonboarding@berkeley.edu

BRS Research Administration (RA)

6/1/22

Position Funding entry requests with effective dates before 6/30/22 that are handled by BRS.

 *Note: Departments/units who process their own position funding entries should follow the respective UCPath Pay Confirm deadlines for the pay periods that they are adjusting.

6/1/22

Direct Retro entry requests with effective dates before 6/30/22 that are handled by BRS. The 6/1/22 deadline also relates to Work Study Payroll Direct Retros - other work study funding details will be communicated (separately) to campus by the Financial Aid and Scholarship Office.

 *Note: Departments/units who process their own position funding entries should follow the respective UCPath Pay Confirm deadlines for the pay periods that they are adjusting.

For additional assistance, contact your respective BRS Research Administrator (RA) or regional Research Administration Manager, Supervisor, or Team Lead. 

BRS Purchasing and Reimbursements (P&R)

5/6/22

5/20/22

To adhere to Supply Chain Management's due date timeframes, Purchase Orders (POs) over $100,000 are due to BRS by 5/6/22 and POs over 10,000 (but less than $100,000) are due to BRS by 5/20/22.

Correctly completed BearBUY requisitions under $10,000 will be processed based on departmental approvers' availability.  

(See details) 

For faster Reimbursements processing, use Direct Enter for Travel & Entertainment expenses. BRS will continue to process complex travel reimbursements that involve extensive foreign currency and multiple destinations as well as T&E expense reimbursements for visitors and non-employee students. Please allow ten (10) business days for BRS to process these requests. Note: This does not include processing time by Accounts Payable (AP).

For additional assistance, contact your respective BRS regional Purchasing and Reimbursements supervisor or team lead.