BRS Fiscal Close Deadlines (FY22-23)

BRS HR/APS Deadlines

Submit an online BRS HR Service Hub request. For questions, contact your respective BRS HR/APS Partner or Generalist. For departments supported by ERSO, contact the ERSO HR Team at: ersohrops@erso.berkeley.edu.

Final Deadlines

Details

Payroll Corrections/Missing Payments

6/1/23

Requests for any late payroll corrections and/or missing payment requests for all employees.

Personnel Actions for Employees Retiring as of 7/1/23

6/1/23

Requests for employees to retire as of July 1 are due to BRS by the 6/1/23 deadline. Submit an online BRS HR Service Hub request to initiate the separation. For departments supported by ERSO, contact the ERSO HR Team at: ersohrops@erso.berkeley.edu.

Additional details: Employees in the 1976 Retirement Tier are the only employees eligible for the Inactive Cost of Living Adjustment (COLA) in the 2023 calendar year and should have a separation date of June 29, 2023. June 30 represents the 1st business day that they would not work and not receive pay.

Those hired in the 2013 and 2016 Retirement Tiers, their separation date should be June 30, 2023. Please note, employees must take additional actions with RASC to initiate the retirement process. This can be done via their UCRays online account. See: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/roadmaps/retiring.html. For questions, contact your respective BRS HR/APS Partner or Generalist.

Other Personnel Actions

6/1/23

Final deadline for SPOT Award payment requests to BRS. Requests for additional certificates/letters have earlier deadlines - contact the respective BRS HR Business Partner for details.

6/3/23

Requests for personnel actions (e.g., FTE changes, pay rate changes, separations, etc.) for both bi-weekly (non-exempt) paid and monthly (exempt) paid employees.

Onboarding New/Rehired Berkeley Employees - Bi-weekly (BW) and Monthly (MO) Paid

Onboarding deadlines:

(A) 6/2/23-BW

(B) 6/16/23 - BW

(C) 6/9/23 - MO

All new/rehired employees for June should complete Onboarding/Hiring activities by the applicable onboarding deadline (1st column)) date in order to receive on-time pay on:

(A) 6/21/23 for Biweekly paid employees reporting hours for 5/28/23-6/10/23

(B) 7/5/23 for Biweekly paid employees reporting hours for 6/11-24/23

(C) 6/30/23 for Monthly paid employees reporting hours in June

For Onboarding assistance, contact the respective Regional/Central BRS Onboarding team(s) shown below or your BRS Regional HR Partner.

• For ERSO Region departments - email ersohrops@erso.berkeley.edu
• For SHARE Region departments - email share_hiring@berkeley.edu
• For ProS Region departments - email prosonboarding@berkeley.edu
• For BEARS Region departments - email bears_onboarding@berkeley.edu
• For BEST Region departments - email bestonboarding@berkeley.edu

BRS Research Administration (RA)

6/1/23

Position Funding entry requests with effective dates before 6/30/23 that are handled by BRS.

 *Note: Departments/units who process their own position funding entries should follow the respective UCPath Pay Confirm deadlines for the pay periods that they are adjusting.

6/1/23

Direct Retro entry requests with effective dates before 6/30/23 that are handled by BRS. The 6/1/22 deadline also relates to Work Study Payroll Direct Retros - other work study funding details will be communicated (separately) to WSMS users and those listed as contacts in each job registration by the Financial Aid and Scholarship Office.

 *Note: Departments/units who process their own position funding entries should follow the respective UCPath Pay Confirm deadlines for the pay periods that they are adjusting.

For additional assistance, contact your respective BRS Research Administrator (RA) or regional Research Administration Manager, Supervisor, or Team Lead. 

BRS Purchasing and Reimbursements (P&R)

5/12/23

To adhere to Supply Chain Management's due date timeframes, Purchase Orders (POs) over $10,000 are due to BRS by 5/12/23. Supply Chain Management (SCM) announced their  '22-23 Fiscal Close details in their April BearBUY Newsletter for April. 

Low-value catalog (under $5,000) and non-catalog (under $1,000) POs that are filled out correctly will auto approve the same day (unless they are funded with Federal or Contract & Grant funds) 

(See details) 

For faster Reimbursements processing, use Direct Enter for Travel & Entertainment expenses. BRS will continue to process complex travel reimbursements that involve extensive foreign currency and multiple destinations as well as T&E expense reimbursements for visitors and non-employee students. Please allow ten (10) business days for BRS to process these requests. Note: This does not include processing time by Accounts Payable (AP).

For additional assistance, contact your respective BRS regional Purchasing and Reimbursements supervisor or team lead.