BRS Fiscal Close deadlines (FY20-21)

BRS HR/APS Deadlines

Submit an online BRS HR/APS ServiceNow request. For questions, call 510-664-9000 - option 3 or contact your respective BRS HR/APS Partner or Generalist. For departments supported by ERSO, contact the ERSO HR Team at: ersohrops@erso.berkeley.edu.

Final Deadlines

Details

Payroll Corrections/Missing Payments

6/1/21

Requests for any late payroll corrections and/or missing payment requests for all employees.

Personnel Actions for Employees Retiring as of 7/1/21

6/1/21

Other Personnel Actions

6/1/21

Final deadline for SPOT Award payment requests to BRS. Requests for additional certificates/letters have earlier deadlines - contact the respective BRS HR Business Partner for details.

6/4/21

Requests for personnel actions (e.g., FTE changes, pay rate changes, separations, etc.) for both bi-weekly (non-exempt) paid and monthly (exempt) paid employees.

Onboarding New/Rehired Berkeley Employees - Bi-weekly (BW) and Monthly (MO) Paid

(A) 6/4/21-BW

(B) 6/18/21 - BW

(C) 6/11/21 - MO

All new/rehired employees for June should complete Onboarding/Hiring activities by the applicable deadline date in order to receive on-time pay on:

(A) June 23 for bi-weekly paid employees hired 5/30-6/12

(B) July 7 for bi-weekly paid employees hired 6/13-26, and/or

(C) July 1 for monthly paid employees hired in June

For Onboarding assistance, contact BRS Central Onboarding/First Contact Team 510) 664-9000, option 3 or the applicable regional HR Partner. For departments supported by the ProS Region, contact them at: ProSOnboarding@berkeley.edu. For departments supported by ERSO, contact them at: ersohrops@erso.berkeley.edu

BRS Research Administration (RA)

6/1/21

Position Funding entry requests with effective dates before 6/30/21 that are handled by BRS.

 *Note: Departments/units who process their own position funding entries should follow the respective UCPath Pay Confirm deadlines for the pay periods that they are adjusting.

6/1/21

Direct Retro entry requests with effective dates before 6/30/21 that are handled by BRS. The 6/1/21 deadline also relates to Work Study Payroll Direct Retros - other work study funding details were outlined in a separate 4/23/21 communication by the Financial Aid and Scholarship Office.

 *Note: Departments/units who process their own position funding entries should follow the respective UCPath Pay Confirm deadlines for the pay periods that they are adjusting.

For additional assistance, contact your respective BRS Research Administrator (RA) or regional Research Administration Manager, Supervisor, or Team Lead. 

BRS Purchasing and Reimbursements (P&R)

5/21/21

Purchase Orders over $10,000 are due to BRS by 5/21/21 in order to be adhere to Supply Chain Management’s due date timeframes.

Low-value catalog (under $5,000) and non-catalog (under $1,000) Purchase Orders that are filled out correctly will auto approve the same day (unless they’re funded with Federal or Contract & Grant funds).  

(See details) 

For faster Reimbursements processing, use Direct Enter for Travel & Entertainment expenses. BRS will continue to process complex travel reimbursements that involve extensive foreign currency and multiple destinations as well as T&E expense reimbursements for visitors and non-employee students. Please allow ten (10) business days for BRS to process these requests. Note: This does not include processing time by Accounts Payable (AP).

For additional assistance, contact your respective BRS regional Purchasing and Reimbursements supervisor or team lead.