(Editors note: The following represents a message sent on 2/10/22 by APO's Heather Archer, and the Berkeley Regional Services Leadership Teams. It provides a "preview" of this year's activities.)
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From: Appolicy Departmental <appolicy@berkeley.edu>
Date: Thu, Feb 10, 2022 at 1:12 PM
Subject: 2022 Call for Summer Salary
Dear Colleagues:
Campus faculty will shortly be receiving the call for summer salary requests from Berkeley Regional Services (BRS) or their departmental staff. While the BRS team is working diligently on processes, deadlines, etc., I wanted to share some important factors you should be aware of to help prepare you for this year’s efforts. Please review the following details and cascade them as appropriate to PIs, department research administrators, finance and/or AP analysts.
No changes to the process
With summer salary processing and summer sessions hiring, as well as salary changes on top of regular AP/HR activities, transaction volumes during the summer period have traditionally been high. With UCPath, due to additional hand-offs occurring between UC Berkeley and the UCPath Center (UCPC), it is taking about twice as long to complete certain transactions during these busy summer months. For Berkeley, this has meant longer transaction turnaround times. As a result, beginning with last summer, we implemented an earlier than usual BRS summer salary faculty submission deadlines (i.e., the deadline will be the 10th day of the prior month of the effort month), which we will maintain for this coming summer 2022.
Here is a preview of the 2022 faculty and Smartsheet approval deadlines:
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Ideally, all requests for 2022 summer salary should be made by faculty no later than April 10, 2022; however, we realize that this may not be possible for all the summer months.
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Subsequent June, July and August effort months will follow similar deadlines of the 10th day of the prior month.
- For staff who will be submitting summer salary requests on behalf of their faculty, APO/BRS will be hosting a policy and smartsheet refresher training session on March 17, 2022. More information will be forth-coming.
Important details regarding summer salary requests submitted after the deadlines
We strongly encourage PIs to submit requests by the posted deadlines, given the complexity of summer salary processing and UCPath-driven process changes. On-time submissions of summer salary requests will help avoid any UCPath entry and/or pay errors for retroactive actions and ensure on-time pay.
Policy questions regarding summer compensation for faculty may be directed to APO via appolicy@berkeley.edu
You will be learning more details soon about this year’s summer salary efforts from your BRS regional teams and questions can be directed to your BRS HR/AP Business Partner and/or your RA.
Sincerely,
Heather Archer
Assistant Vice Provost, Academic Personnel
Berkeley Regional Services Leadership Teams
Cynthia Weekley, Adam Berke, Teal Sexton, Julia Arno, and Lori Tannyhill, Regional Directors
Linda Marmolejo, Danny Reyes, Ana Sanchez, Eboni Wilson, Aza Gevorkian, Renee Wallace, Marco Ruiz, Rob Fredrickson, Clarity White, and Dominga Estrada, HR Managers/Supervisors