Before your first day

Central Onboarding support in the COVID-19 environment

The team will continue to provide service to the Berkeley campus with the understanding that staff will be working remotely as per the current campus directive. As such, individual onboarding appointments to verify work authorization documents will be performed remotely as well. Here are additional details around onboarding: 

  • Simply speaking, all new hire/rehire paperwork is completed remotely through an online process that includes an improved DocuSign packet (which includes the Patent) and individual video appointments for work authorization verifications (e.g., Form I-9, state oath, etc.).

  • Should this landscape change based on the Department of Homeland Security and U.S. Immigration and Customs Enforcement directives, BRS regions will advise their departments.  

  • In-person Benefit Orientations are also suspended at this time. To help you learn about this information, use this link: https://regionalservices.berkeley.edu/brs-central-services/onboarding-newly-hired-berkeley-employees/new-employee-onboarding-and-benefits to the Onboarding New Employees web page for details to the University of California Office of the President (UCOP) Benefits webinars.

What to expect and what you need to do

1. DocuSign and scheduling your onboarding/work authorization appointment

You have been sent a DocuSign packet via email from: dse_na2@docusign.net Check your spam if you have not received it!

Schedule your hiring session to complete your required work authorizations within 48 hours of receiving the DocuSign packet. Instructions for scheduling are included in the email.

Please complete your DocuSign packet as soon as possible so that we may initiate your hiring information in our system. The sooner the better!

2. Section 1 of your I-9 (Required employment authorization)

You will receive an email from: employment.authorization@universityofcalifornia.edu. Check your spam if you have not received it.

Complete section 1 of your I-9 prior to attending your in-person/video onboarding session. 

3. What to bring to your individual onboarding/work authorization appointment

Valid, original (not copies) of work authorization documents

For a list of acceptable work authorization documentation, please visit this website

Please note: this documentation is required by federal law in order to be employed by the University. 

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