Before your first 31 days (and beyond)
Now that you have received a Cal 1 Card, setup things like your email/calendar, UCPath, Direct Deposit, etc., there are some additional things to do.
More actions to take:
Enroll in Benefits during your initial 31-day period (Benefits are determined by the eligibility of your appointment)
All eligible University of California employees will use the UCPath Online Employee Portal (link is external)to enroll in benefits. You can also view links on Benefits at UC Berkeley and the Benefits of Belonging(link is external).
- It is important to know that eligible employees MUST TAKE POSITIVE ACTION to enroll/decline benefits during the initial 31-day period of eligibility (includes weekends/holidays). Failure to do so will prevent you from enrolling yourself and/or your eligible family members until the next Open Enrollment period and could result in penalties under the ACA regulations.
- You don't need to complete enrollments all at once; you have 31 days from the start of employment to view your enrollment choices, however you can only submit your benefits once.
- For most plans, you are covered on your first day at work, but it can take 30-60 days after you enroll for the insurance companies to receive a record of your enrollment. If you need immediate services, check with the insurance carrier first to see if they have a record of your enrollment. Within 72 hours of your enrollment, it will be available to all UC insurance carriers via a secure website (UC Carrier Eligibility Website).
- Be sure to read information about Health Benefit Presentations shown below.
Have you transferred to Berkeley from another UC campus? If you do not have a break in service, you do not need to re-enroll in Benefits through Berkeley as all current enrollments should automatically transfer. To confirm this, you can review your Benefits in UCPath and if you have any issues, submit a UCPath Inquiry by clicking "ask UCPath" from your UCPath Online Dashboard(link is external).
Eligible employees (except Postdocs) can use the following link for more information regarding benefits: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html(link is external).
NOTE: You should also receive an email from the UCPath Center reminding you to take action (if you're eligible) for Benefits. If you fail to receive this notification or unable to access UCPath Online to enroll, follow these alternate instructions(link is external) to enroll.
Health Benefits Presentations
These presentations are HIGHLY RECOMMENDED and provide a good overview of Benefits available. You can attend Benefits Orientation webinars and/or watch pre-recordings. Check out all the details here. Remember, your window of opportunity is during your FIRST 31 DAYS!
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NOT ELIGIBLE FOR UC BENEFITS?
Review this Notice: Health Insurance Marketplace Coverage Options and Your Health Coverage (PDF file)(link is external).
IF YOU ARE A POSTDOC/VISITING SCHOLARS:
- Go to the Visiting Scholars and Postdoc Affairs (VSPA) website(link is external) to learn how Benefit enrollments work for you.
- The Postdoctoral Scholarship Benefits Plan (PSBP) is administered by Gallagher Benefits Services.
- Information about health insurance and welfare benefits can be found on: http://clients.garnett-powers.com/pd/uc/(link is external)
- When you attend the Postdoc and Visiting Scholar Orientation(link is external), you will receive Benefit details and much more!
NOTE: You should also receive an email from the UCPath Center reminding you to take action (if you're eligible) for Benefits. If you fail to receive this notification or unable to access UCPath Online to enroll, follow these alternate instructions(link is external) to enroll.
FOR ADDITIONAL INFORMATION AND ASSISTANCE
UCPath Online Employee Portal: http://ucpath.universityofcalifornia.edu/(link is external)
UCPath Center - Monday-Friday 8AM-6PM (PT) - (855) 982-7284
University Health Services Faculty & Staff Health Programs(link is external)
Check out Berkeley's Parking & Transportation options
Berkeley's Parking & Transportation Department provides a full range of services, serving a diverse community of more than 35,000 students and 15,000 faculty and staff in the City of Berkeley. If you are commuting by bike, car, or just walking to campus, there are many options available to you.
Visit the UC Berkeley Parking & Transportation website(link is external) to review all your many options and plan your parking and transportation needs.
FOR ADDITIONAL INFORMATION AND ASSISTANCE
- Getting to the campus(link is external)
- Employee Parking Permits(link is external) (now paperless and stickerless)
- Buying a Daily or Monthly Permit using My P&T Online(link is external)
- Payroll deduction programs(link is external) for eligible employees to purchase pre-tax parking/transit benefits
- Bike information from Parking & Transportation(link is external)
- Bear Transit(link is external) services between Residence Halls, BART, Central Campus etc.
- Ridesharing(link is external) opportunities
Additional items to review with your Supervisor and/or explore
There are other aspects of your job and your work environment that you need to know. Be sure to learn more about the following from your supervisor:
- Access to your specific work location/building.
- Review any/all required protocols for using the preventative tools (link is external)practiced to slow the transmission of COVID-19 and other transmissible diseases, following UC's Policy on Vaccination Programs.(link is external)
- Safety training that may be available and/or building safety & emergency information.
- Review your job description and discuss your probationary period, what's expected, and your performance evaluations during probation (and beyond).
- Discuss your department's training plan for you and the key people you should meet.
- Learn about work schedules, call-in procedures in case of tardiness or absence, and work rules in your department.
- Ensure you have (or will soon have) all the various systems access you need to do your job.
- If applicable, find out what Union Contract(link is external) covers your position; obtain and read a copy of the contract. If your position is not covered by a Union, you can read the Personnel Policies for Staff Members (PPSM)(link is external) online - they apply to non-represented employees. Ask your supervisor if you have questions.
- Academic employees are covered by the Academic Personnel Manual(link is external) which is posted on the Academic Personnel Office website(link is external).
- To learn more about the Berkeley campus, take a campus tour from Visitor Services(link is external) (offered virtually).
Complete mandatory training
All new employees are required to complete several mandatory training modules, referred to as "Foundational Skills Training" within the first six weeks to six months of hire.
Employees will receive an email outlining these training course requirements and the courses will be automatically added to your UC Learning Dashboard of Required Training. This will occur both the first time and for recurring requirements, usually annually/bi-annually. You will access this training in the UC Learning Center(link is external).
Below is a summary and employees should go to the Foundational Skills-Required Training web page(link is external) to find more information. Use the blue tabs to see the list of required training based on specific job/appointment types and/or one time or recurring training.
Foundational Skills - Required Training Curriculum (Recurring):
ONE TIME training for employees - Note: employees may be asked to take these courses again if/when course materials are updated.
Non-Mandatory Training - Because they are not considered mandatory, the two (2) courses below will not automatically appear on a new employees UC Learning Center Dashboard, nor will an email notification be received.
It is highly recommended that ALL new employees complete the following eCourses which are considered ESSENTIAL for those who will purchase goods and services on behalf of the University through the eProcurement system, BearBUY. Google Chrome & Microsoft Edge browsers are most compatible.
- BearBUY 1.0: Basics for Shoppers ("BEESS950-Online") - Include the quotation marks if you're searching by the course code.
- BearBUY 2.0: Intermediate for Shoppers ("BEESS960-Online") - Include the quotation marks if you're searching by the course code.
FOR ADDITIONAL ASSISTANCE
Berkeley's People and Culture's website displays all the details you need to know about all the Foundational Skills-Required Training Courses at: https://hr.berkeley.edu/grow/grow-your-skills/useful-learning-links/foundational-skills-required-training-0(link is external)
Sign up for WarnMe Emergency Alert Service
WarnMe is Berkeley's emergency alert system and sends you messages when there is a threat to the safety of the campus community. Employees are automatically enrolled via their Berkeley email. To receive alerts via other methods, you must indicate how to contact you. (Text messages are the fastest method and should be your first alert priority (standard texting rates may apply.) For more details, go to the WarnMe website(link is external).
Add your phone number to the Text Message/SMS line and select "1" as your priority. Click "submit information". Note: you can update your alert phone number at any time.
For information on overall campus emergency preparedness, go to the Office of Emergency Management website(link is external).
Learn more about UC Berkeley's Leave Policies and Pay Date Calendar
Check out these links for a plethora of information including:
- Vacation policies and provisionings governing the accrual and use of vacation leave and how you manage it: https://hr.berkeley.edu/policies/policies-procedures/ppsm/berkeley-procedures/procedure-41(link is external)
- Sick leave accrual chart(s): https://hr.berkeley.edu/policies/policies-procedures/ppsm/berkeley-procedures/credit-table(link is external)
- Paycheck and pay dates: https://controller.berkeley.edu/payroll/paycheck-and-pay-dates(link is external)
FOR ADDITIONAL ASSISTANCE
Berkeley's People & Culture website: https://hr.berkeley.edu(link is external)
Berkeley's Controller's Office website for Payroll Policy & Controls: Payroll Policy and Controls | Controller's Office (berkeley.edu)(link is external)
Explore other Berkeley and University of California websites
To get you started learning more about UC Berkeley, here are some websites that will help new employees acclimate:
- UC Berkeley(link is external)
- Berkeley Regional Services (BRS
- University of CA - Office of the President(link is external)
- Berkeley Staff Organizations(link is external)
- Berkeley Staff Assembly(link is external)
- Berkeley's Wellness resources(link is external)
- University Policies(link is external)
- Holidays and other dates(link is external)
- Academic Calendar(link is external) (important dates published in the Berkeley Academic Guide)
- Workers Compensation(link is external)
- Patent Policies-pg 2(link is external)
- Substance Abuse Policy(link is external)
- Title IX Sexual Harassment Policy(link is external)
- Staff Ombuds Office(link is external)
- Campus IT Policy and Privacy Information(link is external)
- What to do to protect Berkeley computers and devices with cyber security(link is external)
W-4/NR/DE4 tax form (for Foreign Nationals only)
Upon completing your GLACIER record/account, you may be required to complete a W-4/NR/DE4.
The completion of this form is only required for non-resident alien employees working in return for pay/other compensation in the United States. The University of California Employee's Federal-State Withholding Allowance Certificate Form (W-4/NR/DE4 Tax Form) can be found at: www.ucop.edu/uc-controller/_files/taxation/w4nr.pdf (PDF file)(link is external)
This form must be completed for tax purposes and can only be completed and processed with the Social Security Number of the person completing the form. Please email the completed form to: glacieradmin@berkeley.edu(link sends e-mail).
FOR ADDITIONAL ASSISTANCE
Campus departments can contact Berkeley's Payroll Policy & Controls Office(link is external) if they have any questions about this form and/or the requirements or email: glacieradmin@berkeley.edu(link sends e-mail)
Make your Retirement Choice Plan election (within your first 90 days if eligible)
Currently, unrepresented employees and members of the following unions (KB, LX, IX, DX, KM,K9, K5, K2, K8) are eligible to participate in the UC Retirement Plan (UCRP). If you are eligible to participate, you are required to choose between two plan options, either the Pension Choice or the Savings Choice.
You will have an election period of 90 days that starts from your hire or benefit eligibility date. If you do not make an election, you will be automatically defaulted to the Pension Choice Plan, which is a permanent election. Tip: You will not start accruing service credits for retirement until your election choice is made; so best do so ASAP.
- Go to: https://myUCretirement.com/choose(link is external) (you'll be asked to authenticate yourself)
- Choose a plan
- Name a beneficiary
- Change investments
- Optional: Enroll in Retirement Savings Program
FOR ADDITIONAL ASSISTANCE
For the complete Retirement Benefit Guide for Employees, go to: http://ucnet.universityofcalifornia.edu/forms/pdf/complete-retirement-benefits-guide-for-employees.pdf (PDF file)(link is external)
Note: Some titles such as Postdocs and re-hire/recall retirees may not be eligible for the UC Retirement Plan (UCRP). See the Safe Harbor information below for other options.
University of California Retirement Savings Program
Safe Harbor (J-1 Non-Resident Scholars, Postdoc Paid-Directs, or Postdoc Fellows are not eligible)
- Safe Harbor participants are part-time, seasonal, and temporary UC academic employees who who are not eligible to participate in UCRP, and who's wages are not subject to Social Security taxes.
- You will make mandatory contributions on a pre-tax basis of 7.5% of your wages. Your funds are automatically invested in the UC Savings Fund.
- For more information on the Safe Harbor Retirement Plan, go to: https://ucnet.universityofcalifornia.edu/forms/pdf/retirement-savings-program-information-for-safe-harbor-participants.pdf (PDF file)(link is external)
Note: If you leave your UC employment, please contact Fidelity Retirement Services after 30 days about your options to manage your contributions.
FOR ADDITIONAL ASSISTANCE
Additional UC Retirement Savings Plan options are offered - go to: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/retirement-benefits/ucrs/index.html(link is external)
The Retirement Administration Service Center can also help - call them at (800) 888-8267 x 4, or (510) 987-0900.
University of California Employee Perks
Perks for UC Berkeley employees
Most campus events and museums offer discounts to faculty, staff, and students. Your Cal 1 Card photo ID will make it easier and quicker to get discounts on the events and services as outlined on the Perks page(link is external) of Berkeley's People & Culture website.
Plus, UC Berkeley faculty and staff have access to special perks and preferred pricing on services and merchandise for organizational and personal use through our campus wide partners. Learn more on the University Business Partnerships & Services website(link is external).
Lastly, check out the UCOP online lists of discounts for all UC employees(link is external) including wireless phone companies, theme parks and attractions.