Thanksgiving Holidays and Winter Curtailment 2022-23

(Editors note: This campus-wide VCA/VCF CALMessage sent on 10/20/22 and outlined additional service impact details for various departments.)

During specific timeframes in the months of November & December ‘22, Berkeley Regional Services (BRS) is planning to operate on a periodic modified schedule and/or be closed as this will allow staff the opportunity to take accrued vacation time, rest and rejuvenate, and to ramp up for 2023. Here are the details: 

Thanksgiving week - campus holidays: Thursday 11/24 - Friday 11/25

BRS regions will be open but many staff will be on vacation during the days leading up to the campus holidays (11/21-23). Due to these increased vacations, there may be delayed response times. For specific details, please reach out to the regional teams in the ERSO, BEST, ProS, SHARE, or BEARS regions, as applicable. 

Winter Curtailment: 12/23/22 - 1/2/23

Regions are planning to observe the upcoming annual winter curtailment period which will occur between Friday, 12/23/22 and Monday, 1/2/23. These dates have been finalized with UCOP and were communicated to campus on 9/7/22. Below are details and BRS deadlines to help departments in their efforts to submit service requests by year end.

TeamDetails/Deadlines

Human Resources /

Academic Personnel Support

(HR/APS)

To ensure requests are processed by calendar year end, campus clients will again experience earlier-than-usual deadlines for HR-based transactions. 

The deadline for HR-based requests is: 12/2/2022.

These requests could include: 

  • Pay-related (excluding timesheets) transactions *
  • Appointments ending on 12/31/22 that need to be extended (this will ensure no lapse in access when the employee returns in 1/2023)
  • Any promotions or separations (prior to 12/31/22)

* Note: See the usual BRS payroll deadlines on the Timekeeping/CalTime page. Also refer to the bi-weekly or monthly paid CalTime Timecard Approval Deadlines. Go to the CalTime website to find complete details. 

Regional Onboarding Services Onboarding Services offered to new Berkeley employees will be suspended during the December holiday and curtailment period. The regional HR teams will have limited coverage during curtailment. Look on the ASE/GSR and Lecturer Hires webpages for additional details and applicable deadlines for Spring ‘23 hiring.

Purchasing & Reimbursements

(P&R)

As they are received, BRS regional P&R teams will strive to complete transactions as quickly as possible, given the current staffing levels. For an estimate on the timeframes of requests the teams are currently working on, contact your respective regional P&R team. As a reminder: The Direct Enter process introduced by the Controller’s Office must be used for all non-complex travel reimbursement requests.

Research Administration

(RA)

Research Administration & Compliance (RAC) / Sponsored Projects Office (SPO) has published their ‘22-’23 deadlines on their website and will process proposals due in December 2022 and January 2022 according to the VCR’s four-day proposal submission policy. Below are the corresponding BRS deadlines.

Research Administration & Compliance (RAC) / Sponsored Projects Office (SPO) has published their ‘22-’23 deadlines on their website and will process proposals due in December 2022 and January 2022 according to the VCR’s four-day proposal submission policy. Below are the corresponding BRS deadlines.

Sponsor's Proposal Due Date (by 5PM)Notify BRS RA's (by 8AM)Draft due to SPO (by 8AM)Final Proposal due to SPO (by 8AM)
Mon. 12/19/2022 – Mon. 1/2/2023 Mon. 12/5/2022 Tues. 12/13/2022 Fri. 12/16/ 2022
Tues. 1/3/2023 Tues. 12/6/2022 Wed. 12/14/2022 Tues. 1/3/2023
Wed. 1/4/2023 Wed. 12/7/2022 Thurs. 12/15/2022 Wed., 1/4/2023
Thurs. 1/5/2023 Thurs. 12/8/2022 Fri. 12/16/2022 Thurs. 1/5/2023

As a courtesy, here are additional curtailment details for some of our other campus partners:

Controller’s Office

Check out the Controller’s Office website for their winter curtailment details.

Supply Chain Management (SCM)

SCM has featured their holiday/curtailment details on their website.

Information Technology (IT)

The IT Client Services (ITCS) Service Desk will be operating with reduced staff on curtailment dates between 9 a.m. to ­4 p.m. and is available to provide emergency support via email or online. Requests will be prioritized by urgency. Updates to system outages and maintenance will be available on the System Status page. Look here for full details about Berkeley Technology's holiday and winter curtailment service impacts.