ASE/GSR and Lecturer Hiring

Spring 2022 ASE/GSR and Lecturer Hiring 

Here is the information to initiate the appointment request process for Academic Student Employees (ASEs), Graduate Student Researchers (GSRs) and Lecturers for Spring 2022 Hiring. Berkeley Regional Services (BRS) HR teams will continue to support these efforts for their respective regional units/departments. Check out the current ASE/GSR and Lecturer Hiring Onboarding Timelines for important 2021/2022 deadlines. Note: clearing your internet cache may be needed to see the Spring '22 version.

The overall process remains the same: designated personnel are responsible for initiating the request via Smartsheet for their department/unit which can also be used to track the progress of these requests. Plus, the ASE/GSR Intake Form is still an alternative to submit requests (and attachments) in an easy-to-read form. Please note: ERSO-supported departments may have slight process variations - contact the ERSO HR team for any clarifications at: 

Image of specific steps involved with hiring new ASE, GSR and Lecturers


Offer Letter signed
Step 1 GSAO / Initiator confirms academic eligibility and enters approved appointment request on the Smartsheet
Step 2 Funding Approver approves funding on the Smartsheet
Step 3 BRS Human Resources Generalists reviews and validates the appointment details
Step 4 BRS Onboarding Teams sends the new hire paperwork to the appointee via DocuSign
Step 5 The new ASE / GSR or Lecturer receives and completes their DocuSign packet and signs up for a work authorization appointment (for verifying applicable Form I-9 and state oath) - This is a critical step and new hires MUST complete their DocuSign upon receipt to help ensure their first paycheck is on time.
Step 6 BRS Human Resources enters the appointment in UCPath, sends the employee a Welcome Email - it includes their new Employee ID number, applicable timekeeping instructions, and provides instructions to begin completing their Next Steps Checklists on the "Starting a new job at UC Berkeley" webpages.
Step 7 BRS Payroll audits / confirms payroll information
Employee begins work

When you need assistance

Departments are also encouraged to keep open lines of communication with their applicable HR Generalist when extenuating circumstances regarding ASE/GSR and Lecturer hires come up. They are here to help support you. BRS will continue to communicate any changes based on campus operations as it evolves.