Summer/Fall 2025 ASE/GSR and Lecturer Hiring
Here is the information to initiate the appointment request process for Academic Student Employees (ASEs), Graduate Student Researchers (GSRs) and Lecturers hires for Summer/Fall 2025. Berkeley Regional Services (BRS) HR teams will continue to support these efforts for their respective regional units/departmentsBRS regions will begin communicating ASE/GSR and Lecturer hiring information to their departments beginning on/around 3/4/25.
The overall process remains essentially the same: designated personnel are responsible for initiating the request via Smartsheet for their department/unit which can also be used to track the progress of these requests. Plus, the ASE/GSR Intake Form is still an alternative to submit requests (and attachments) in an easy-to-read form. Please note: ERSO-supported departments may have slight process variations - contact the ERSO HR team for any clarifications at: ersohrops@erso.berkeley.edu.
| Offer Letter signed | |
| Step 1 | GSAO / Initiator confirms academic eligibility and enters approved appointment request on the Smartsheet |
| Step 2 | Funding Approver approves funding on the Smartsheet |
| Step 3 | BRS Regional Human Resources Generalists reviews and validates the appointment details |
| Step 4 | BRS Regional Onboarding Teams sends the new hire paperwork to the appointee via DocuSign |
| Step 5 | The new ASE / GSR or Lecturer receives and completes their DocuSign packet and arranges for their work authorization documents to be verified - This is a critical step and new hires MUST complete their DocuSign upon receipt to help ensure their first paycheck is on time. |
| Step 6 | BRS Regional Human Resources enters the appointment in UCPath, sends the employee a Welcome Email - it includes their new Employee ID number, applicable timekeeping instructions, and provides instructions to begin completing their Next Steps Checklists on the "Starting a new job at UC Berkeley" webpages. |
| Step 7 | BRS Regional Payroll audits / confirms payroll information |
| Employee begins work |
When you need assistance
Departments are also encouraged to keep open lines of communication with their applicable regional HR Generalist when extenuating circumstances regarding ASE/GSR and Lecturer hires come up. They are here to help support you. BRS regions will continue to communicate any changes based on campus operations as it evolves.