ASE/GSR and Lecturer Hiring

Summer/Fall 2022 ASE/GSR and Lecturer Hiring 

Here is the information to initiate the appointment request process for Academic Student Employees (ASEs), Graduate Student Researchers (GSRs) and Lecturers for Summer/Fall 2022 Hiring. Berkeley Regional Services (BRS) HR teams will continue to support these efforts for their respective regional units/departments. Check out the current ASE/GSR and Lecturer Hiring Onboarding Timelines for important 2021/2022 deadlines. Note: clearing your internet cache may be needed to see the Spring '22 version.

The overall process remains the same: designated personnel are responsible for initiating the request via Smartsheet for their department/unit which can also be used to track the progress of these requests. Plus, the ASE/GSR Intake Form is still an alternative to submit requests (and attachments) in an easy-to-read form. Please note: ERSO-supported departments may have slight process variations - contact the ERSO HR team for any clarifications at: 

Image of specific steps involved with hiring new ASE, GSR and Lecturers

Offer Letter signed
Step 1 GSAO / Initiator confirms academic eligibility and enters approved appointment request on the Smartsheet
Step 2 Funding Approver approves funding on the Smartsheet
Step 3 BRS Human Resources Generalists reviews and validates the appointment details
Step 4 BRS Onboarding Teams sends the new hire paperwork to the appointee via DocuSign
Step 5 The new ASE / GSR or Lecturer receives and completes their DocuSign packet and signs up for a work authorization appointment (for verifying applicable Form I-9 and state oath) - This is a critical step and new hires MUST complete their DocuSign upon receipt to help ensure their first paycheck is on time.
Step 6 BRS Human Resources enters the appointment in UCPath, sends the employee a Welcome Email - it includes their new Employee ID number, applicable timekeeping instructions, and provides instructions to begin completing their Next Steps Checklists on the "Starting a new job at UC Berkeley" webpages.
Step 7 BRS Payroll audits / confirms payroll information
Employee begins work

When you need assistance

Departments are also encouraged to keep open lines of communication with their applicable HR Generalist when extenuating circumstances regarding ASE/GSR and Lecturer hires come up. They are here to help support you. BRS will continue to communicate any changes based on campus operations as it evolves.