Timekeeping/CalTime

Berkeley Regional Services (BRS) does everything possible to ensure that the bi-weekly and monthly pay is processed accurately and on-time. We work closely and partner with Berkeley's Payroll Policy and Controls group to surface and resolve any issues that may occur as quickly as possible. Berkeley's CalTime website has a host of information and training resources.

Need to know important payroll deadlines?

BRS payroll deadlines are now featured in a Google Calendar format. Using the link below will allow you to add these new dates to your bCal so you can see, at a glance, due dates for various payroll-related entries for pay-related requests.   

Just click on the image below to add the BRS Client Payroll Calendar to your bCal:

Image of Google Calendar picture   

Or, if you just want a quick glance, refer to monthly view below:

What do employees need to do to get paid?

Online Timesheets - Access CalTime to enter and approve hours, vacation, sick and other leaves by the appropriate deadline. CalTime is the campus online timekeeping system used by most job titles All CalTime employees MUST enter and approve their hours or leave taken by each payroll deadline. Check out the Controller's Office webpage for Paycheck and Pay Dates.

Berkeley's CalTime website is another great resource for information. Plus, learn about how to add the CalTime calendar deadlines to your own Berkeley calendar (bCal).

RELATED FORMS/DOCUMENTS

Those that cannot access CalTime should print/submit a manual (paper) timesheet to their supervisor by the appropriate deadline (this includes Reader/Tutors):

Manual Timesheet Instructions (updated as of 8/11/24)

Bi-Weekly Manual Timesheet (updated as of 8/11/24)

Monthly Manual Timesheet (updated as of 8/11/24)

Monthly Manual Timesheet for ASE/Student Assistants with Dual Appointments (updated as of 8/11/24)

Dual FLSA Timekeeping Chart (a helpful job aid listing primary/secondary appointments and related timekeeping systems to be used)

REGIONAL PAYROLL/TIMEKEEPING TEAMS: 

BEARS (incl. I-House): bears_payroll@berkeley.edu

BEST: best_payroll@berkeley.edu

ERSO: Refer to the ERSO Payroll webpage for specific directions at: https://www.erso.berkeley.edu/web/payroll

ProSpros.payroll@berkeley.edu

SHAREshare_payroll@berkeley.edu

Cal Performances: mdebellis@berkeley.edu or ofelia@berkeley.edu

Don't know your region? Use this Region Finder (authentication required)

ARCHIVED TRANSITIONS TO CALTIME: