What you need to know about 2022 Summer Sessions Hiring Processes

Dear Department Managers and Colleagues,

We have begun working on 2022 Summer Sessions Hiring and I am writing today to share details about this year's processes. Below are the important dates and deadlines to help in your preparations and assist you to answer questions for your new Summer Sessions hires. Please keep in mind that these deadlines are the absolute date by which to take action to ensure Summer Session hires are paid on time. It would be helpful to remind these hires to take action as quickly as possible. 

• We have added a couple of new fields on the Hire Request Form to collect employee location information (building, floor, room/cubicle number).
• The Hire Request Form will reflect changes made under the new Salary Admin Plan (SAP) code BKBX, particularly GSI job codes.

Submitting Hire Requests

• eHire is now available and you can login to begin entering requests. If you do not have access, please send an access request.

• If you have any questions about how Summer Sessions hiring works, or if you are a new person handling Summer Sessions hires for your department, you can browse our website  to learn more about the process and policies and search for answers to your questions.

Onboarding 

• Berkeley Regional Services (BRS) will continue to conduct onboarding (e.g., DocuSign packets and work authorization video appointments) via individual appointments for all new employees and this includes Summer Sessions hires needing onboarding. Some BRS regions have begun conducting onboarding for the departments they support while others still partner with the BRS Central Onboarding Team. You can find more details about onboarding activities on BRS’ Onboarding Newly Hired Berkeley Employees webpages.  Onboarding web pages.

• If you have questions about onboarding, submit an online (HR Service Hub) ticket under the “General question or problem” category from the HR Service Hub portal. Requests will be routed to the applicable BRS regional team. For ERSO-supported groups, please contact the ERSO HR team at: ersostudenthiring@erso.berkeley.edu.

• It is important to adhere to the appropriate deadlines to ensure on-time pay and system access for these new hires.

Helpful Reminders & Additional Details

• When you need assistance, Summer Sessions will continue to assist you with eHire system/access or if you have any finance questions. Summer Sessions will also continue to create and issue all agreement/offer letters.

• BRS will still be your point of contact after the offer has been accepted in eHire and is responsible for all onboarding activities and payroll/timekeeping transactions.

• It continues to be the department's responsibility to ensure that all the hiring documents for the potential employee are completed before they begin working, and if applicable, their visa status is valid for employment at UC Berkeley.

• Please use the salary rate in effect when making appointment requests.

• You can find your department’s Summer Sessions hiring request details from last year in eHire. Go to “Status Tracking” and select 2021 from the “Year Submitted” drop-down menu. 

• To reduce risks of any overpayments or impacts to our students, please remember to contact Summer Sessions whenever a scheduled session is being cancelled. Summer Sessions will proactively contact the registered students and BRS can ensure payroll is not generated.

Need More Help?

• Contact Nicole Nakano at summer_hr@berkeley.edu when you have questions or need assistance with Summer Sessions.

• For assistance from BRS after the offer has been accepted, when you have questions or need help with the hiring/onboarding activities, need the hire status, or have payroll questions:

• You can submit an online (HR Service Hub) ticket under the “General question or problem” category from the HR Service Hub portal. Requests will be routed to the applicable BRS regional team. 

• Or, reach out directly to your regional HR Partner. 

• For ERSO-supported groups, please contact the ERSO HR team at: ersostudenthiring@erso.berkeley.edu.

Please share this information with any staff processing summer hire requests. You can also refer to our Summer Sessions website and/or BRS’ Summer Sessions Hiring webpage which includes session deadlines and other details. Let us know if you have any additional questions.

 In partnership,

Moon Jang-Shinn

Chief Operating Officer

Summer Sessions, Study Abroad & Lifelong Learning (SSALL)

Berkeley Regional Services HR Managers, Supervisors (BRS)