Summer Salary for Faculty-2019

Editor's note:  Berkeley Regional Services, partnering with Academic Personnel Office (APO), is currently working on processes and timelines for SUMMER 2020. While processes will likely mirror much from 2019, there may be other nuances. It's also important to know that timelines this year will be earlier than usual due to UCPath unavailability for periods in May as they convert the remaining sister campuses to UCPath in June.

In late February/early March, BRS Regional Directors, HR Managers, and/or Research Administrators (RAs) will be communicating the call for summer salary information and deadlines to the departments/faculty and Principal Investigators (PIs) they support.


For eligible faculty with available funding that can be used for summer ninths compensation (such as sponsored awards/grants, start-up funds, etc.), Berkeley Regional Services (BRS) supports these efforts each year and works with campus Principle Investigators (PIs) to gather information to set up summer salary payments. BRS HR and RA teams began working and communicating with PIs in earnest on April 8, 2019 for this year's effort.

Action to Take for 2019

Faculty served by ERSO should contact the ERSO Research Administrator who supports them, or contact ERSO Contract & Grant Managers for assistance. For specific instructions, please refer to the ERSO website.

Faculty with funding administered by a BRS Research Administrator (BRS RA) should work directly with their RA to complete their summer salary request.  As needed, RAs will work with academic units/departments and other funding administrators to coordinate payments.
  • BRS RA assignments can be found here:  (On the landing page, search by faculty name to locate the “investigator record;” it should include the RA name(s) and contact information.)

For Faculty not supported by BRS RAs 

You should continue to work with the staff in your academic unit/department to complete and submit summer salary requests to BRS for processing.

Based on feedback received from prior years, we’ll continue to offer departments a way to submit requests on their faculty’s behalf directly into a Summer Salary Smartsheet (similar to that used for ASE/GSR appointment requests). This provides departments with visibility into the progress and completion of their requests, as well as eliminate duplicative entries and reduce errors.  Designated departmental staff will receive Smartsheet access, instructions, tutorials, and other resources.

BRS Research Administration is available to answer questions regarding salary caps, CBR rates and adjustments, ‘PC mapping’, and the attestation policy. Contact your respective BRS RA Supervisor for assistance with these topics.

Additional questions

For questions regarding the 2019 Summer Salary process, you can contact:

  • Your regional BRS contacts in HR (your HR Business Partner) or Research Administration (your RA).   
  • The BRS Human Resources/Academic Personnel Support (HR/APS) Team at 664-9000, option 3.
  • Open a new HR/APS ServiceNow ticket.