Actions to take and other reminders for Summer Salary requests

Berkeley Regional Services (BRS) regional HR/APS teams are collaborating with People & Culture HR Reporting who are in the process of updating this year's Summer Salary Smartsheet; they anticipate opening access the week of 3/11/2024.

  • Departments are asked to begin collecting information from PIs now so the PI effort days details are ready to enter into Smartsheet as soon as it becomes available.
  • Departments/units are also encouraged to submit requests early if their faculty knows he/she will be taking additional months for summer salary. This will allow BRS regions to stage the summer salary appointment for the duration of the summer period. It will also avoid issues of renewal and auto termination of appointments in UCPath. 
  • Requests should be entered directly into the Summer Salary Smartsheet.
    • Smartsheet provides visibility into the progress and completion of requests, will help to reduce errors and eliminate duplicative entries. Designated departmental staff will receive Smartsheet access, instructions, tutorials, etc.
    • As with the prior semesters, any unclaimed rows not used after the posted Smartsheet approval deadline for the month of processing and any prior months will be locked for further entry.
  • An FAQ document designed specifically for RA/other preparers has been developed and available on the Additional tools and resources for Summer Salary web page. Check out that page for it and other tools to help with Summer Salary requests/processes. 
    • Please note: New details regarding LATE summer salary requests have been added. Submitters should be sure to review and familiarize themselves with the new instructions when submitting LATE requests in the Smartsheet after the rows are locked.