Actions to take and other reminders for Summer Session requests

Submitting hire requests

The eHire system is now available to begin entering requests for 2025. SSALL announced this information to campus on 3/17/25.

To request access for new users, send an access request.
New users can also review these instructions on how to submit a hire request in eHire.
Please submit a Description of Duties form for all ASEs, except Acting Instructor - Graduate Student, before submitting a hire request in eHire (unique Form ID required).
If there are questions about how Summer Session hiring works, or those who may be new to handling these hires for their department can browse the Summer Session website to learn more about the process and policies as well as search for answers to common questions.

Onboarding

All Berkeley Regional Services (BRS) regions will continue to conduct onboarding services (e.g., DocuSign packets, etc.) for applicable new employees and this includes Summer Sessions hires needing onboarding. This includes the new Misconduct Disclosure and Release of Information required by 2025 California legislation for all Background Checks. You can find more details about onboarding activities on BRS’ Onboarding Newly Hired Berkeley Employees web page with details on how to contact your applicable regional onboarding team.
If you have questions about onboarding, submit an online service ticket under the “General question or problem” category from the HR Service Hub portal. Requests will then be routed to the applicable BRS regional team. For ERSO-supported groups, please contact the ERSO HR team at: ersostudenthiring@erso.berkeley.edu
It is important to adhere to the appropriate deadlinesreflected on BRS’ Summer Session Hiring web pages to ensure on-time pay and system access for these new hires.

For ERSO-supported groups, please contact the ERSO HR team directly at: ersostudenthiring@erso.berkeley.edu.

Additionally, It is important to adhere to the appropriate 2025 deadlines to ensure on-time pay and system access for these new hires.

Helpful reminders and additional details

For additional assistance, Berkeley Summer Sessions will continue to assist with eHire system/access or if there are any finance questions. Summer Sessions will also continue to create and issue all agreement/offer letters.
BRS regions will still be the point of contact after the offer has been accepted in eHire and is responsible for all onboarding activities and payroll/timekeeping transactions.
It continues to be the department's responsibility to ensure that all the hiring documents for the potential employee are completed before they begin working, and if applicable, their visa status is valid for employment at UC Berkeley.
Please use the salary rate in effect when making appointment requests.
The Summer Sessions hiring request details from last year can be found in eHire. Go to "Status Tracking" and select 2024 from the "Year Submitted" drop-down menu.
To reduce risks of any overpayments or impacts to Berkeley students, please remember to contact Berkeley Summer Sessions whenever a scheduled session is being cancelled. Summer Sessions will proactively contact the registered student(s) and BRS can ensure payroll is not generated.

Need more help?

Contact Nicole Nakano or Alex Asuncion at: summer_hr@berkeley.edu when you have questions or need assistance with Summer Sessions.
For assistance from BRS after the offer has been accepted, when there are questions or departments need help with the hiring/onboarding activities, need the hire status, or have payroll questions:
- Submit an online (HR Service Hub) ticket under the “General question or problem” category from the HR Service Hub portal. Requests will be routed to the applicable BRS regional team. Or, you can reach out directly to your regional HR Partner.
- For ERSO-supported groups, please contact the ERSO HR team at: ersostudenthiring@erso.berkeley.edu